Minutes of the 3March 2008 GHBPA Board meeting

Ellen Gellene called the meeting to order at 7:00. She called for a motion to dispense with the reading of the minutes. A motion was made and seconded to dispense with the reading of the minutes, the vote passed unanimously. On line vote to pay for Mr. Mckee’s room passed by majority. Ellen asked to clarify the process by which online votes are taken. Presently, Ellen has been taking a majority of all 31 Executive Committee members, which is 16, but sometimes has to wait for up to a week to get a majority of 16 votes. Since the Bylaws state that during a meeting votes are counted by the majority of those present, Ellen proposed that a reasonable time limit be placed on online votes (such as four days) and at the end of that time period, the votes received shall be counted and the online vote shall pass or be defeated by the majority of those who voted. Those present at the meeting agreed with the proposal.

Mike Powell noted that several students had not made final payments for the spring trip. March 15^th is the drop dead date. There will be no refunds.

Mr. Kirsch: prefestival concert Tuesday March 4^th. 6:30 percussion, 6:45 concert band: 7:15 symphonic band, 7:45 wind ensemble and 8:30 jazz band.

Festival at Jamestown HS. March 12 and 13; concert band 3/12 at 11:30, symphonic band at 8:30 on 3/12, wind ensemble 7:30 on 3/13.

The wind ensemble concert at CNU is 3/31 at 7:00, Kempsville will also be performing. Band will leave school at 3:30.

All state was last weekend in Feb. 20 students tried out, 7 students made it, 2 placed 1^st in the state. All state band will be in Harrisonburg, hotel bill will be $708.00. May need to rent a 15 passenger van $347.62 plus gas for 3 days. A motion was made and seconded to make available $300. over budgeted line item for all state. There was no discussion. Motion passed by unanimous vote.

There are 193 students signed up for the spring trip. All 5 bands performing on March 28^th in the morning to early afternoon.

1^st vp, no report

Kathy Faron concert uniforms need to be clean and returned to the school by March 17, drop dead date of March 20. Need to be in garment bag with student’s name and uniform number on it.

2 move ins will need dresses for spring concert.

Jacquie Bannat thanked Mike Powell for the form that he set up for the trip, it works great for her. Chaperones taken care of. Meeting March 17 at 7:30 at Andrea’s.

2^nd vp Stacie Beasley needs some help with scrip at tomorrow nights concert. Alice Taylor volunteered to help.

3^rd vp attendance at bingo is up. Largest deposit ever on instants. Needs to have a full house of volunteers. Supply costs are going up. Needs a receipt for the South Carolina Honor band trip.

To make annual goals we need to set aside:

$470.00 monthly for uniforms for the next 10 years.

$2308.00 monthly for scholarship

$834.00 for percussion equipment for 6 months

$900.00 for senior and lesson scholarships for 6 months($450. for 12 months)

$800.00 awards banquet

Total of $5312.00 set aside monthly for these expenses.

A motion was made to set aside these monies from bingo, the motion was seconded, there was no discussion. The motion passed unanimously . Peter thanked Mark for taking the position for next year.

Secretary, Thank you note from the Miller family.

Treasurer

Bank Account Balance @ Feb 29, 2008

General Operating Acct                $19,915.58

Equipment Reserve Acct                    1,000.21

Scholarship Acct                                 281.88

Uniform Reserve Acct                      3,699.50

Student Account                               5,108.17

                                                    _________

Total All Accounts                       $30,005.34

Will be hosting a Festivals of Music on Friday May 9^th starting at 1pm. Need concessions, whatever they want to sell. Yvonne Beyer will coordinate concessions for the event.

The meeting adjourned at 7:52pm

Respectfully submitted,

Pat Marcolini