Minutes of the February 11^th GHBPA Executive Board

The meeting was called to order at 6:30 pm by Ellen Gellene. A motion was made to dispense with the reading of the minutes from the January 7, 2008 meeting. The motion was seconded, voted on and passed.

There was one online vote. Funding not to exceed $500 for gas, room and board for adult chaperones for the trip to the University of South Carolina Honor Band competition was passed.

All Virginia audition fees are $1100. We have 20 students auditioning.

March 31 7:00-8:30 the WE will be playing at the Ferguson center. Be there at 3:30 pm; dinner provided. Take concert uniforms home from Spring Trip.

Jacquie Bannat announced that all trip health forms/releases are to be no later than February 29 and are to be put in the black box in the band room.

March 13 WE festival in the evening.

May 9 Grafton Band will host a festival. 1-9:00 pm (May 9 is a ½ day). We will need 3-4 adults to help.

May 15 (Thursday) is the Spring Concert.

Peter Gaddis announced that we will be switching some dates for Bingo with World Gymnastics. Check Bingo tab on web site for details.

Mike Powell announced that we have collected all 1^st deposits for Spring trip. 193 students going, approximately 98 girls and 95 boys.

Dot Bowling announced that we have approximately $57,000.00

The Executive Board meeting was adjourned at 6:57 pm.

Minutes of the February 11^th General Membership meeting of GHBPA

The meeting was called to order at 7:03pm in the band room by Ellen Gellene.

Karen Tosten of the nominating committee presented the slate of officers for the 2008-09 year. The nominations are as follows: Ellen Gellene president, Rick Devany 1^st vice president, Dave Gellene 2^nd vice president, Mark Frye 3^rd vice president, Pat Marcolini secretary, Dot Bowling treasurer and Mike Powell student accounts manager. Ellen asked for nominations from the floor, there were none. A motion was made from the floor to accept the slate. Ellen asked for any discussion from the floor, there was none. The motion was seconded and the vote passed The slate was elected.

Jacquie Bannat asked that paper work for the spring educational seminar be turned in no later than February 29^th.

Mike Powell, student accounts final payment is do by Feb. 25. The total cost of the trip is $645.00. The website has a roster of student funds. Any money earned by the student through Fruit Sales can’t be given to students as cash, it can be used for fees. Scholarship requests need to be made once.

Mr. Kirsch Students Spring trip dates March 25-30. Students should remember that the trip is a privilege not a right. Students should meet parameters set by their parents. The cost of the trip is nonrefundable. There are 196 students going. The parents that are chaperones have had contact with the students. Room and bus sign ups start tomorrow. The hotel is on Universal property.

There will be private security guards (off duty police officers) on duty from 11pm to 7am.

Students with true emergencies at the parks should go to first aid. The check list in the information packet is general, not a complete list. For Wet n Wild pack bathing suit in carry on bag and change on bus or in park, should leave things on bus or in rented locker. Bathing suits should be appropriate.

The guard does not need uniforms and the band does not need marching uniforms.

Rules are listed on orange county permission card and in trip packet. Breaking rules such as alcohol, drugs, cohabitation, tobacco, curfew violations and shoplifting have the penalty of immediate return home at parent’s expense.

Parents are reminded of the impact of bingo for the band and that all students benefit from bingo who are going on the trip. Often use of bingo funds goes unnoticed.

School work- suggest speaking to teachers a couple of weeks before hand to set up a date to get makeup work. Will miss 3 days of school. Students are expected to be in school on Monday.

Kathy Faron, concert uniforms need to be dry cleaned and returned to school by March 17^th in garmet bags.

Field trip list will go around.

The next meeting will be March 3

Meeting adjourned at 8:10

Respectfully submitted

Pat Marcolini