Minutes of the October 1, 2007 GHBPA board meeting

The meeting was called to order by Ellen Gellene at 7:00pm in the band room. A motion was made and seconded to dispense with the reading of the September minutes. The motion was voted on and passed.

President

John Riter is taking over emblem painting. The cost is $10.00 for the first year and $5.00 for each year after that.

The members of the bingo oversight committee are Karen Sexton, Rick Devaney and Sabrina Powell.

Votes for trailer repairs over budgeted amount and a security system for the band room were taken on line and both items passed. The funds for both of these projects will come from bingo.

The nominating committee for the 2008 board is Jacquie Bannat, Karen Tosten and Alice Taylor.

Mr. Kirsch

There will be a pre concert concert at the school on October 23^rd. A second pre concert performance will be held in conjunction with the Tabb HS choir on November 8^th at Grafton.

Needs to have the program rough draft by October15th.

2 charter buses for the concert in Norfolk: there are 94 seats and there should be about 20 seats extra to sell on a first come first served basis.

October 12 is homecoming, rising Clipper night and Friday night flights

October 19 is Yorktown Day parade

October 27^th is state competition at Great Bridge Middle school and the Patriot Invitational.

Mr. Kirsch feels very strongly about the need for a security system. He feels it will curtail certain activities in the band room one of which has been a rash of money being stolen.

3^rd Vice President

Gail Tiegeler went over the receipts and disbursements for the year July 1, 2006 – June 30, 2007 . Bingo netted $17,601 despite the losses incurred at the Hellenic Center.

The need to have a full contingent of volunteers was stressed. Volunteers must call Marsha Ruckle if they have signed up and are unable to work the game. Should be able to sell more instants with full compliment of workers.

Need to spend 10% of the monies made by bingo by December 31.

A request was submitted to the state for renewal of bingo permit.

Peter’s employer donated 2 safety harnesses for use in setting up the band camp scaffold.

1^st Vice President

Kathy Faron concert uniforms ready to go home

Call about the zippers in some of the red bags.

Need for 14 inch plum carriers to replace the old ones, cost should be approximately $259.00 plus shipping. Motion made and seconded for money from bingo to cover this expense. This motion was voted on and passed. A motion was made to purchase 75 new hat boxes at apx. $7.00 each. It was seconded and the money will come from bingo. This motion was voted on and passed.

Mr. Kirsch motioned that the band buy a replacement battery for the electric base. The motion was seconded. Money from bingo. The motion was voted on and passed.

Cost of renting tables and chairs for senior night is $115.00.

2^nd Vice President

An application was made for a Walmart grant. They are made quarterly.

Music and Art awarded the band a grant to help with the cost of the programs for the VMEA conference in November to help with the cost of programs.

Julie Smith fruit sale order forms have gone home and are due back October 18^th. Fruit is expected to be delivered the week before Thanksgiving.

Stacie Beasley scrip orders are still active.

Secretary

The weekly email will go out Sunday night so please email anything for the email by 6:00pm on Sunday to Mike Marcolini.

Lisa Angwin pictures; have just gotten the individual pictures the group picture will be retaken on November 2. The student will have to sign to get pictures. Group pictures are in the gallery on the web. Senior night; a meeting with the students will be held at the beginning of band on Oct. 2. Forms for Senior night need to be returned to the box by October 8^th.

Treasurer

The balance on 30 September is $16,523.26

$3000 was deposited into both the Scholarship Account and Uniform Account.

Need for a new accounting program

Checks from bingo for the scholarship account and uniform account.

Students Accounts

Outstanding band camp fees from 43 students. Are bingo credits 30 per student a night. This is the current value of student volunteer at bingo for the period ending 31 January 2008. The Scholarship Committee will discuss point value but no changes (if any) will be made until February 1, 2008.

New business

Wind Ensemble will perform with the CNU band at the Ferguson Center March 31.

Next meeting November 5th at 7:00pm

Meeting adjourned 8:15pm

Respectfully submitted

Pat Marcolini, secretary