Minutes of the November 5, 2007 GHBPA meeting

President Ellen Gellene called the meeting to order at 7:02 pm in the band room.

These items were voted on and passed by internet vote by members of the Executive Committee since the last meeting.

Raffle of goods donated by Walmart at the Nov 2 football game

Additional funds for the program for the VMEA conference

Double points for bingo on November 2, 2007 (Voted on and passed by members of the Executive Board.)

A motion was made and seconded to dispense with the reading of the October minutes.

Ellen again thanked all the people who volunteered to help out Nov. 2 and 3.

Steve Roth chair of the Scholarship committee presented an updated scholarship document. Highlights of this document are:

Change wording from scholarship points to scholarship credits.

Bingo will be worth 30 points

Distribution of credits amount of monies allotted by the board divide by number of credits members want to use.

Funding allocation meetings will be February and August .

Scholarship application deadlines will be February 15 for spring disbursement .and the 1^st Friday of band camp.

The Student Accounts Treasurer will become Student Accounts Manager.

Scholarships will also be granted based on financial need.

Motion was made and seconded for this to go into effect on Feb. 1, 2008. The motion passed.

Feeding the band $2600.00 taken in and $2500.00 spent

Mr. Kirsch also thanked the parents for their support

Pre VMEA concert at Tabb on Thursday

Reimbursement for hotel and meal for college professor who will be at Tuesday’s rehearsal. A motion was made and seconded that the band pay for this. The motion passed.

A motion was made and seconded to pay guest soloist Anna Meyer $599.00, money will come form bingo. The motion passed.

Alice no report

Ann Delong reported the need to remove personal items from marching uniform garment bags. Uniforms will be cleaned over Christmas break. Mildew problem with uniforms.

Get damprid for each closet. Looking into new plume boxes. Tonia Graves will assist Ann next year.

Karen Tosten Thanks from hospitality

Dave Bannet some of the sousa cases are in need of repair. The cases for base drums are in need of replacement. These things could come out of an equipment account. A

motion was made and seconded start an equipment account. The motion passed. Store scaffolding in trailer until shed is built.

Dave G. The raffles made $297.00 from the goods donated by Walmart. If we get more items from Walmart could they be used at bingo. Wreath project profit of $490.

Grant from Music and Arts $500 toward cost of VMEA programs.

Julie fruit sales delivery date Nov 20 from 2-3 and 6-7pm, fruit needs to be checked. We sold 944 cases for a student profit of $10,117

Barb - do we want to do imprinted spiritwear as well as embroidered

Maureen band poster and dvd. To cost $15.00 and $20.00 respectively.

Peter Bingo funds need to be spent by end of year. Motion was made and seconded to put $1000. into uniform account, $1000 into equipment account and $8000 into the scholarship account. The motion passed. 3^rd quarter reports for bingo turned over to the Bingo Oversite Committee. Will need to find a person to replace Gail act as a secretary for bingo.

Pat no report

Lisa reported that group marching band pictures should be ready Friday or Tuesday.

Dot

$26686.06 in bank account

Mike P.

Can students be put on the student obligation list for band camp fees?

Money to be transferred from Student Account to general fund in order to cover unpaid band camp fees if students sold fruit.

No spring trip for those who have not paid for band camp.

Security system: motion was made and seconded to increase the amount of funds that can be spent on a security system to $2000. The motion passed.

Meeting adjourned at 9:11pm

Respectfully submitted

Pat Marcolini