Minutes of the December 3rd
2007 GHBPA Board Meeting
The meeting was called to order at 7:00pm by Ellen Gellene. A motion was made and seconded to forgo the
reading of the November minutes, the motion was seconded, voted on and passed. The email vote to cover the cost of dinner
for the directors after the VMEA concert passed. District band auditions are January 5th; there will be
a sign up list at the winter concert.
The nominating committee is still looking for a 1st vice
president and 3rd vice president.
Mr. Kirsch: The VMEA
concert was an expensive venture, the band received many job well dones from
all over the state. Holiday concert is
on December 18th, only concert band will have after school
rehearsal. The bill for tuxes was
$1750.00. Most of the district
auditions on Jan. 5 will be on the high school side. A lot of parent volunteers are needed. Grafton will be hosting a festival on May 9th, the
start time will be 1:00pm. Seven
students were selected for the VA Tech Honor band. Registration fees are $30.00 a student, $400.00 was budgeted for
this. A security system was found on
ebay for $1800.00 money to come from bingo, would like to install over spring
break. May need to rent a high
reach. The band can’t put students on
the obligation list.
3rd VP Peter Gaddis Bring bingo’s operating funds down to
$5000.00. We are up to date with the
state gaming commission, will file 4th quarter later. Need help in the form of new Game Managers
starting in January, Peter’s term is over in June. Gave World Class Gymnastic the December 28 game. May need to offer double points for the
January 4th game. The new
game setup makes for a shorter night.
1st VP Alice Taylor no
report
Kathy Faron, uniform mom need extra buttons for tux jackets. Need
to have another invoice for the dresses faxed to the school. Had to buy 1 dress and jacket. Marching uniforms will go to the cleaners on
December 20, all personal belongings need to be out of the garment bags.
2nd VP David Gellene as reported by Ellen.
Concessions chair Yvonne Beyer reported that concessions made
$2946.24 at the two football games. We
had help from the athletic boosters.
For district band need to be prepared to feed about 100 student workers
in addition to concessions. Need more
volunteers. Concessions would like to
purchase cash boxes, aprons, crock pots, a large cooler for hot drinks, 2
folding tables. A motion was made and seconded, the motion passed, money to
come from bingo. There is storage behind the stage. The band will donate any leftovers to the athletic boosters after
the District auditions.
Ann Grigorian the students
sold 57 wreaths for a profit of $550.00
Do we want to do this next year with the citrus sales?
Stacy Beasley we have made
approximately $1200.00 on scrip orders.
Pat Marcolini is helping get the orders to the neighborhood volunteers.
Secretary no
report
Lisa Angwin do we do boutonniere for the band directors at the
winter concert? Pictures were over
budget.
Treasurer: There is
$15,312. in the general account, $8035.50 in student accounts, $1000 in
equipment account and $5106 in the uniform account.
Student accounts there are
only 5 left who have not paid fees, $431.00 left to collect, Mike Powell
recommended transferring $637.45 to the general account. A motion was made and
seconded to keep this money in student accounts for hardship. The motion
passed. For the band board members please let Mike know which child is to be
credited for board points.
Bingo a motion was made
and seconded to put $8000.00 in the scholarship account. The motion passed.
Historian does anyone have pictures from the VMEA concert?
Next meeting January 7 2008.
Christmas party at the Gellene’s Dec. 21
Meeting adjourned at 8:09
Respectfully submitted,
Pat Marcolini