Minutes of the Monday, August 6 2007 GHBPA Board Meeting

The meeting was called to order at 6:05pm in the atrium of the high school..

A motion was made to dispense with the reading of the minutes of the July meeting. The motion was seconded, voted on and passed.

President:

Band camp details were mailed out last week. This mailing contained schedule, fees and times for uniform fittings and pictures among other things. Meals will be provided during the second week of Band Camp. Payment for meals may be included in the Band Camp fee. Payment for camp is expected in the first week and one check can be made for all payments, please give a break down. There is $5000.00 available for band camp scholarships. There is a further revision of the constitution/by-laws do to some wording issues, it will be voted on at the September meeting. Steve Roth will head the scholarship committee.

Mr. Kirsch.

He announced competitions and asked for the treasurer to pay the fees for:

September 29 competition at Hickory HS Chesapeake

October 6^th competition Menchville Classic at Todd Stadium

Oct. 27 VBODA at Great Bridge Middle School/Patriot Invitational at Todd Stadium

Nov. 3 Warrior Classic at Todd Stadium

Requested $50.00 for a new VBODA manual

The shelves for the guard room and percussion room will be less that the budgeted $5000, the approximate cost is between $3000 and $3500.

Asked question about a check for $599 for writing percussion part of show.

The Wind Ensemble will be the opening band for the VMEA conference, November 15^th at 2:45 at the Marriott in downtown Norfolk.

President

Pool party after band camp on August 24^th, Lisa Angwin has been in touch with Windy Point cost 130 students/$200.00. The Windy Point board was concerned about discipline at the party, requested that we hire a sheriff’s deputy. Alice Taylor will check with Bethel Manor, concern about getting thru the gate. Paulette Goity will check with Coventry.

1^st VP

No report

Uniforms: sox and gloves have been ordered for the band. Shoe fitting, Friday August 17 at band camp, uniform fitting before camp the second week. Good response to call for volunteers.

Question why the guard had to pay for their gloves in addition to fees. Mr. Kirsch decided that the cost of Guard gloves will come out of Band Camp fees, not be an extra charge for Guard. Robin Taylor will get with Dot about fees.

2^nd VP

Program for the VMEA conference, school board print shop can do it on regular paper for cost or free if approved by school board. Kinkos and Office Max estimated cost of 1000 copies to be around $3400. John Henry Printing $800.00 for 1000 copies. Asking for donation from Music and Arts to help defray cost with a $500 grant. Motion was made and seconded to contract with John Henry Printing for a cost of between $300 and $800 (from Bingo Use of Proceeds) for 1000 programs. The motion was voted on and passed.

Has had response from two people to chair concessions. Waiting to confirm.

Spirit Sales Barb Devaney will have them at the parent meeting on August 24^th.

Script sales- Stacey stated that Great Lakes got the change of bank paperwork. Orders will begin next week, hopes to have some on hand for August 24^th. Orders will be collected every Monday. Spoke with athletic booster club and will be able to sell scrips at all home football games. Will be looking for volunteers to disburse cards once received.

Fruit sales-order forms out in late September returned in late October, fruit delivered in November. Julie asked for any suggestions to streamline delivery process. Handcarts may be rented from USAF MWR.

3^rd VP

Attached bingo financial statement

For the many new parents spoke of the history with Chestnut Hall. Correction: The minimum age to work bingo is 14 not 11 as stated at the meeting. Some changes have been made due to state gaming laws. Sign up on website. Still looking for bingo managers. 1 laptop dead, will offer to Paul Haigh for use in school class. Need to renew bingo license.

Secretary

No report

Email communications new address

Remembrance: Pictures August 30, during band camp by Ken, question about complimentary package. Will need volunteers to help that day.

Treasurer

Dot announced that the band now banks with Towne Bank, all documents have been signed and checks are in place. There was a preliminary Treasurers report given.

Student Accounts

Mike took a moment to tell the new parents about the website and the information that can be found there. Maureen Roth will be in charge of the photo gallery, will be asking for volunteers to help taking pictures.

There is $5000.00 available for scholarships to band camp. A point list will be coming out soon. Cut off is August 3 for band camp. Scholarships can also be used towards spring trip. The scholarship points calendar runs from February 1 to January 31.

The next meeting will be a General Membership meeting, September 10 at 7:00 pm in the Band Room.

The meeting adjourned at 7:30pm

Minutes respectfully submitted,

Pat Marcolini, Secretary

GHBPA