A meeting of the GHBPA Executive Board was held in the GHS band room on 06 November, 2006.

 

1.0             Call to Order: Wadina Thompson, president at 1858hr.

1.1     Dispense with the reading of the minutes and the amended minutes from October, approved.

1.2             The president thanked all those persons who helped the band throughout the marching season.

1.3             The president congratulated Mr. Kirsch and the staff on ending the marching season on such a high note.

1.4             The GHBPA has received its new license from the DCG to conduct BINGO games at its new location commencing December 01, 2006.

1.5             Due to a change in the employment status of the president, she has asked that email contact be made through the following address: Wadinagirl@aol.com or by phone 833-7283.

1.6             The annual Holiday board gathering will be held on December 16, 2006 at 1800. The president has graciously opened her home up for the event. Those attending are asked to please provide a beverage(s).

1.7             Gifts of appreciation to Mr. Kirsch and other staff members will be given at the Winter Concert to be held on December 12, 2006 at 1900hr. The Exec. Board voted and approved to spend the following amounts: Mr. Kirsch $125, Mr. Stone $75, Brandon Thornell, Bridget Ewell and Steve Ruckle $50 each, All other assistants including the CNU Students (total of five individuals) will each receive $25 each. Total overall expenditures should not exceed $475.00.

1.8             The president is seeking a volunteer to head up the nominating committee.

 

2.0             Band Director

- Mr. Kirsch thanked everyone who helped with this years marching season. This was one of the most successful seasons ever for the marching band.

1.1             Rehearsal dates and information regarding the winter concert is available online.

- All District auditions will be held on January 06, 2007. Help will be needed from several parents to make sure it goes smoothly.

1.2             Spring Trip. Mr. Kirsch is currently awaiting word from the state on when testing will be taking place. At this time, Mrs. Guy will allow the spring trip to take place on the following date(s): 4/12, 4/13, 4/14 and returning on 4/15. Students will need to return to school on 4/16. Possibly looking at going to New York City for the upcoming spring trip. In order to help keep cost low, lodging may have to be in New Jersey and daily bussing to N.Y. More information will be available at the December board meeting. There are no cost estimates at this time.

1.3             Regarding DVD’s of this year’s competition…Mr. Kirsch has not released rights to market video of competitions, as we do not have permission to do so as the material is copyrighted. Rick DeVaney, will have a DVD to sell at some point when available.

 

3.0             1st. Vice-President

1.1     - $200 is the cost for the YMCA pool party. Also, $320 will be budgeted toward purchasing pizza from PAPA Johns.

- The pool party will be on November 19th between the hours of 1730 and 2000.  Karen Tosten will be getting together volunteers to chaperone the pool party.

         - Polly Kostecki proposed that Carrabbas be used to feed the judges for District.  Mr. Kirsch stated that the food provided for the judges must be taken to them and asked that Polly check in to the viability of doing that. 

         - Signups will be available for anyone interested in helping with Districts.

         - Paul Haigh has bill’s he has incurred during marching season and needs to be reimbursed.

1.2     All uniforms will be cleaned for the spring trip.

         - Concert uniforms had to be ordered. Bill’s were submitted to the treasurer for payment.

         - Socks and gloves will be going home for cleaning.

 

4.0              2nd Vice-President

1.1     Nearly $500 has been raised through scrip sales. Information has been put out on the middle school side regarding the fundraising program.

- Suzanne Frye will donate a portion of her profits from an upcoming Gardeners Club event to the band.

- A marching season poster is available for purchase at a cost of $15. Production  of the poster is $12. Ordering information is available on the website. Orders will be taken until November 15th purchases may be made via check and should accompany the order form.

- Kathy Nerger is looking for help with the fundraising program; additional 2 or 3 persons are needed.

1.2     Fruit Sales: Delivery of fruit is expected on the morning of November 15th. 4-6        parents are needed. Fruit will be available for pickup between the hours of 1800 and 2000 on the 15th. $23,502.00 worth of fruit was sold this year with a profit of $11,692.00. The band made a profit of $118.00.

8.0     BINGO/3rd Vice-President

Reports submitted by the 3rd Vice-President will be attached to the printed copy of the minutes and available for review at the next regularly scheduled board meeting in December.

-          The first BINGO game at the new location will be on December 01, 2006.

-          Reports have been submitted to the Bingo Oversight Committee and the 3rd VP is waiting to hear if they need any explanation or additional material. 

-          All BINGO materials have been vacated from the Hellenic Center.

-          BINGO will once again be using the services of LBC.

-          Cabinets are being purchased by Chestnut Hall for the storage of supplies.

-          Bank deposits will be made at the SunTrust band on Mercury Blvd.

-          Joe Estrada is revising the BINGO game menu.

-          An add for the BINGO Bugle will go out 3rd week of November. The owner of Chestnut Hall is advertising at all BINGO games at the hall

-          Volunteers are still needed for the 1st game in December. The Dec. 8th game is full.

-          6 people are needed as callers

-          Game managers are needed

-          Pam Pugh has stepped down as a BINGO manager.

5.0             Secretary

1.1             N/A

1.2             Information/articles for the newsletter should be submitted to Jacquie Bannat.

1.3            A written report by the Remembrance Chair will be attached to the written copy of these minutes and available for review at the next regularly scheduled board meeting in December.

 

6.0             Treasurer

1.1     The Treasurer reports that there is $16,000 in the checking account. A printed copy of her report will be attached to these minutes and available for review at the next regularly scheduled board meeting in December.

7.0     Student Accounts Treasurer

         - No report available

9.0     - The Scholarship Committee will meet once BINGO has started to make a profit.

         - Reminder, parents should start saving money now to pay for the spring trip as no funds will be available from BINGO this year.

         - Funds from the student account may not be withdrawn as “cash” for any student. Funds may only be used to pay for the spring trip.

         - One tire on the band trailer had to be replaced due to vandalism. This has happened on one other occasion.

10.0   The meeting was adjourned at 2037 hrs. The GHBPA will meet again on Monday December 04, at 1900hr in the band room.

 

 

Note:  Every effort has been made to include accurate and relevant information regarding meetings of the GHBPA. Any omission(s) and or error(s) are purely accidental.

 

 

Submitted by:

Mark L. Faron, Secretary

Grafton High Band Parents Association