GHBPA Scholarship Program

I.  Introduction

The GHBPA Scholarship Program promotes academic excellence, performance excellence and service excellence, while supporting participation in all aspects of the Grafton High School Band.



II.  Program Criteria

A.  Academic Excellence credit(s) will be awarded for academic excellence according to the following criteria:


All band members (including Color Guard members) earning "As" or "Bs" (regardless of course weight) in any subject will receive academic credit(s) for the respective quarters according to the following formula:

·        Every "A" will earn 2 academic credits.

·        Every "B" will earn 1 academic credit.

To receive credits, the student shall provide a copy of their report card to the Student Account manager via the Student Account Box (white box) located in the band room no later than 10 calendar days after report cards are issued at the end of each quarter.

Academic credit will only be awarded for the first three quarters’ report card grades.

B.  Performance Excellence credits will be awarded for performance excellence according to the following formula:


·        Band members selected for District Band will each receive 4  performance credits.

·        Band members selected for All State Band will each receive an additional 4 performance credits.

·        Marching Band members (including Color Guard) winning Grand Champion at any band competition will receive 5 performance credits for each winning competition.

·        Marching Band members (including Color Guard) receiving a "Superior" for Virginia Band and Orchestra Directors Association (VBODA) Marching Festival will each receive 5 performance credits.

·        Concert Band, Symphonic Band and Wind Ensemble members earning a "Superior" rating with their respective band at the VBODA Spring Festival will each receive 5 performance credits.

·        Jazz Ensemble members earning a "Superior" rating at the Jazz Band Spring Festival will each receive 5 performance credits.

The Band Director will be responsible for providing a list of those band members making District and All State Bands as well as general band ratings and awards throughout the year to the Student Accounts Manager for compilation and recording.

C.  Service Excellence credits will be awarded for service excellence according to the following formula:


1.  Bingo Service Credits

Students will receive 30 service credits for each full Bingo game session worked by either themselves or someone they recruited.

Students will receive specialized service credits for each full Bingo game session in which someone they recruited or performs one of the following designated positions:

Game Manager:                              55 service credits per event

Admissions Manager:                   40 service credits per event


Instants Manager:                          40 service credits per event

Floor Manager:                               40 service credits per event

Bingo Caller:                                   55 service credits per event

Individuals cannot earn multiple credits for serving in multiple leadership and/or worker positions during a single Bingo game session.

 

Verification of events worked will be derived from the Bingo sign-in sheets for each game held at the Bingo Hall. The Bingo Manager will be responsible for forwarding (email preferred) each Bingo game’s sign-up sheet to the Student Accounts Manager for compilation and recording following each Bingo game.

An individual signed up to work Bingo must work the entire event/full session to be eligible for Bingo service credits.

Commencing February 1 of each calendar year, rising freshmen and their families may volunteer to work Bingo. Students must be 13 to work Bingo.  Students are eligible for Bingo Service Credits for working a game or for recruiting a volunteer.

The 3 rd Vice President (Bingo) may petition the Executive Board for approval and awarding of additional service credits for Bingo volunteer work when it is difficult to get volunteers due to extenuating circumstances (for example, double competitions, holidays, school functions, etc.).

2. GHBPA Leadership Service Credits

Students will receive specified service credits for which either their parent or legal guardians serve in one or more of the following Executive/Committee Positions:

Executive Board President                     75 service credits 


Visual Ensemble Chair                                25 service credits

Historian                                                         25 service credits

Financial Review Committee Chair            25 service credits 


Bingo Oversight Committee Chair              25 service credits 


Nominating Committee Chair                      25 service credits

Budget Committee Chair                             25 service credits

GHBPA Scholarship Chair                          25 service credits

 

1 st Vice President                                       75 service credits

Support Committee


Uniform Chair                                                25 service credits

Equipment Chair                                           25 service credits

Chaperone Chair                                          25 service credits

Hospitality Chair                                            25 service credits

 

2 nd Vice President                                      75 service credits

Fund Raising Committee


Spirit Sales Chair                                         25 service credits

Concessions Chair                                       25 service credits

Fruit Sales Chair                                           25 service credits

Scrip Sales Chair                                         25 service credits

 

3 rd Vice President                                      100 service credits


Bingo Committee

Lead Instants Chair                                       25 service credits


 

Secretary                                                      75 service credits

Communications


Telephone Chair                                           25 service credits

Remembrance Chair                                    25 service credits

Publicity Chair                                               25 service  credits

Data Entry                                                      25 service credits

Webmaster                                                    25 service credits

 

Treasurer                                                       75 service credits

Student Accounts Manager             75 service credits

Executive Committee members shall designate to the Student Accounts Manager a student beneficiary for their earned leadership service credits.

Students will receive multiple service credits for any parent and/or legal guardians serving in multiple Executive/Committee positions.  If a Committee is co-chaired, then the service credits will divide evenly between the effected student beneficiaries.

The GHBPA leadership service credits will be posted to the designated student beneficiaries on January 31.
 If an Executive Board Member or Committee Chair leaves their position prior to January 31, then service credit will be prorated based on the time served.

III.  Funding

The Bingo program will budget $25,000 for Spring Educational Seminar Scholarships, $5,000 for Preparatory Course Scholarships and $5,400 for Private Lesson Scholarships and Senior Scholarships in order to reach a total funding objective of $35,400 in scholarship awards (provided funds are available).

 IV. Disbursement

A. Spring Educational Seminar Scholarships

A maximum of $25,000 in Spring Educational Seminar Scholarships will be offered (funds permitting) to help recipients with the cost of the Spring Educational Seminar. Fund allocation shall be determined by the GHBPA Executive Board no later than the February board meeting.

Students shall apply for a Spring Educational Seminar Scholarship based on their individually accrued academic, performance and service credits. The student’s parent or legal guardian shall sign the application which can be downloaded from the Band website (www.graftonband.com) (see Spring Educational Seminar Scholarship application).

Applications for the Spring Educational Seminar Scholarships shall be turned in to the Student Account Box in the Band room no later than February 15.

A maximum of 600 credits per student may be allocated towards the Spring Educational Seminar Scholarship Application.

A scholarship “award factor” is determined by dividing the total allocated scholarship funds by the total number of allowable applicant credits.  Each student’s allowable credit is then multiplied by the “award factor” to determine the individual student’s scholarship amount. 

The total amount of an individual’s scholarship award cannot exceed the individual’s cost of the function and may not be used as “spending-money.”

B. Summer Preparatory Course Scholarships

A maximum of $5,000 in Summer Preparatory Course Scholarships will be offered (funds permitting) to help recipients with the cost of the Summer Preparatory Course.  Fund allocation shall be determined by the GHBPA Executive Board no later than the August board meeting.

Students shall apply for a Summer Preparatory Course Scholarship based on their individually accrued academic, performance and service credits. The student’s parent or legal guardian shall sign the application which can be downloaded from the Band website (www.graftonband.com) (see Summer Preparatory Course Scholarship application).

Applications for Summer Preparatory Course Scholarships shall be turned in no later than the 1st Friday of the Summer Preparatory Course.

A maximum of 100 credits per student may be allocated towards the Summer Preparatory Course scholarship application.

A scholarship “award factor” is determined by dividing the total allocated scholarship funds by the total number of allowable applicant credits.  Each student’s allowable credit is then multiplied by the “award factor” to determine the individual student’s scholarship amount. 

The total amount of an individual’s scholarship award cannot exceed the individual’s cost of the function. 

Summer Preparatory Course Scholarships cannot be used to offset costs associated with band instruments, rental fees, music books, uniform expenses, concert fees or equipment (for example, marching shoes, socks, wind suits, shorts, flag poles, or concert clothes) or school fees.

C.  Additional Scholarships

A total of $5,400 in private lesson and senior scholarships will be offered through an application process.  All requirements are listed on the applications which are available from the Band Director.

All students have an opportunity to apply for scholarships for private music lessons.  

Graduating seniors have an opportunity to apply for scholarships in musicianship, leadership and service qualities.

V. Additional Comments



Financial Hardship scholarships ae available by contacting the GHBPA Executive Board.

Credits shall only be recorded in individual students’ names.

Credits must be earned and cannot be awarded prematurely.


Any credits remaining in the student’s account upon their graduation or departure from the band will become null and void.

Credits may not be transferred to a sibling or other students because they are tied to the excellence of that particular student.

Adult Bingo volunteers also accumulate volunteer hours for their work, which will be considered when selecting chaperones for the Spring Educational Seminar.  (See Chaperone Policy) 

Mileage reimbursements shall be calculated using the current IRS rate.  (see Mileage Reimbursement Policy)

The Scholarship Committee shall meet annually, if necessary, no later than October 15 to review and make recommendations toward any changes to the GHBPA Scholarship Program. These changes must be approved and implemented by the Executive Board and committee chairs no later than January 31.

The 3 rd Vice President (Bingo) and the Student Accounts Manager will be present as advisors to the Scholarship Committee to provide input as necessary or appropriate.

The disbursement of funds for scholarships is dependent on the revenue earned through Bingo. In the event that Bingo is put on hold (for whatever reason) students can still accrue credits.

 

 This program shall become effective February 1, 2008.